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<p style="text-align: justify;"><span id="docs-internal-guid-bc6627d9-7fff-5626-8e74-01319ab0b400"><span style="font-size: 13pt; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-variant-numeric: normal; font-variant-east-asian: normal; font-variant-alternates: normal; font-variant-position: normal; vertical-align: baseline; white-space-collapse: preserve;">In today's collaborative workplace, effective meeting facilitation is a crucial skill for every team member. Whether you're a program manager, agile coach, or team member, mastering the art of facilitating meetings can greatly enhance your team's productivity. Let's delve into essential skills and tips for agile meeting facilitators.</span></span><br></p>
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<h3 style="text-align: left;" class=""><span style="" id="docs-internal-guid-08d7b7ea-7fff-7448-0fea-b5fd61679888"><font color="#000000"><b>Essential Skills of an Effective Facilitator</b></font></span></h3><p style="text-align: justify;"><b style="font-weight:normal;"><br></b></p><ul><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Communication Skills: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">A facilitator ensures open communication, guarantees inclusion, and maintains focus on the meeting's objectives.</span></li><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Active Listening: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">The ability to actively listen is crucial for understanding messages accurately and promoting effective communication within the team.</span></li><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Rapport Building: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Building trust and empathy is essential for a facilitator to connect with the team and foster a positive working relationship.</span></li><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Structuring and Recording: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Facilitators must accurately record information during discussions, using tools like flip charts to document key points and maintain accuracy.</span></li><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Developing Synergy: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Facilitators should encourage teamwork, creating an environment that fosters collaboration, consensus-building, and idea generation.</span></li><li style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Effective Questioning Techniques: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Using questioning techniques, such as the Socratic method, helps facilitate critical thinking, problem-solving, and creativity within the team.</span></li></ul><p style="text-align: justify;"><b style="font-weight:normal;"><br></b></p><h3 style="text-align: left;" class=""><b style=""><font color="#000000">Tips for Agile Meeting Facilitators</font></b></h3><p style="text-align: justify;"><b style="font-weight:normal;"><br></b></p><ul><li style="text-align: left; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Start with the Problem in Mind: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Clearly identify the meeting's purpose, focus on essential agenda items, and maintain a tuned-in, focused approach.</span></li><li style="text-align: left; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Avoid Senior Leaders Running Meetings: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Create an environment where diverse ideas are welcomed. Encourage open discussions that involve leaders sharing challenges rather than providing direct solutions.</span></li><li style="text-align: left; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Identify Bottlenecks Early: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Anticipate potential issues in bureaucratic processes or team collaboration and be prepared to offer suggestions to keep the meeting on track.</span></li><li style="text-align: left; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Show, Don't Tell: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Share meeting objectives and agendas in advance, allowing time for adjustments. Ensure clarity and visibility of the agenda items during the meeting.</span></li><li style="text-align: left; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Know When to Wait: </span><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">Map out a realistic meeting timeline, balancing the need to stay on track with the flexibility to allow in-depth discussions when necessary.</span></li></ul><p style="text-align: justify;"><br></p><hr><p style="text-align: justify;"><br></p><p dir="ltr" style="text-align: justify; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size:13pt;font-family:Arial,sans-serif;color:#000000;background-color:#ffffff;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre;white-space:pre-wrap;">By honing these facilitation skills and following these tips, you can contribute to creating a workplace that encourages collaboration, empowers team members, and transitions towards a more agile enterprise. Elevate your facilitation abilities to improve your team's decision-making and overall productivity</span></p>
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